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Administrative Specialist I (Part-time)

Location: Seattle, wa
Job # 11303369
OB DUTIES:
  • Provide front desk coverage, greet and direct visitors and provide routine information on work unit services, policies and procedures; conduct administrative onboarding of new employees; answer phones, screen calls, respond to inquires or refer callers to appropriate contacts; maintain security and confidentiality.
  • Schedule meetings and reserve conference rooms; schedule appointments and maintain calendars for supervisor and other staff as appropriate.
  • Draft routine correspondence, standard forms and templates; format documents in word processing and presentation software; proofread and ensure proper grammar, spelling and punctuation.
  • Compile and summarize data and reports from automated systems, databases and spreadsheets.
  • Maintain, inventory, order, and distribute supplies.
  • Process customer service reqiests; review for completeness and enter data in client information system; maintain program information, equipment, vendor and other files.
  • Open, sort, and distribute incoming mail and faxes; format, assemble and distribute information packets for internal and external customers.
  • Initiate repairs of office equipment and maintain record of repairs performed.
  • Take notes at staff and other meetings; transcribe statements and meeting proceedings using digital transcription equipment; ensure transcriptions are complete and accurate.
  • Perform other duties as assigned.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
  • One year of experience as a receptionist, front desk person, and/or providing general office support is required.  Front desk and receptionist experience is preferred.
  • Knowledge of general office principles, practices, methods and standard equipment
  • Knowledge of basic bookkeeping and recordkeeping procedures
  • Knowledge of and proficiency in fundamental mathematics
  • Knowledge of effective business communications including proper English usage, grammar, punctuation, spelling and proofreading
  • Communication skills
  • Interpersonal skills
  • Customer service skills
  • Work planning, organizational and time management skills
  • Skill in following oral and written instructions and following through on assignments in a timely manner
  • Skill in compiling, tabulating, summarizing and presenting data in varying formats
  • Skill in maintaining data integrity and accuracy
  • Skill in maintaining automated and manual recordkeeping systems and office supply inventories
  • Skill in the operation of multiline telephone systems in a high- traffic environment
  • Skill in keyboarding and associated safety practices
  • Skill in establishing and maintaining effective working relationships
  • Skill in working with a variety of individuals from diverse backgrounds
  • Skill in use of automated information systems, personal computers, word processing, spreadsheet, database management, presentation and similar software applications
Duration: 6 months 
(16 hours a week)
Downtown Seattle
Pay: $19.59 per hour
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