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Project Manager

Location: Olympia, wa
Job # 4272305

Client is seeking to replace a number of custom developed systems with Commercial off the Shelf (COTS) or Software as a Service (SaaS) offerings.


  • Assist client in the procurement phases of the project.

  • Participate in evaluation teams for the Integration Contractor, and Independent Validation and Verification Contracts.



  • Monitor, document and report to the project steering committees (“Steering Committee”) all elements of a typical IT project, including (but not limited to) time, budget, scope, quality, risk, and vendor issues.

  • Facilitate regular communications with and presentations to the Steering Committee, concerning project status, including possible interaction with and presentation to the Washington State Information Services Board.

  • Advise stakeholders of any issues that impact scope, schedule or budget.

  • Provide regular project reports for critical issues.



  • Represent client’s interests by managing the contract with the integration contractor to design, build, and implement the systems.

  • Represent client’s interests by cooperating the assigned Quality Assurance resources for the projects.

  • Manage the Change Order process by assisting client in developing and implementing a Change Order process for the implementation Contract(s), receiving proposed changes from the contractor(s), facilitating the review process with client management, and as necessary, the NGTS steering committee.

  • Coordinate third party vendor testing. Coordinate work of contractors and sub-contractors to complete the project within the allocated budget and time allotted;

  • Identify work that does not conform to quality and contract requirements.

  • Recommend a course of action to stakeholders when critical path requirements are not fulfilled.

  • Facilitate discussions between Contractors and project team members, to implement all aspects of the Project in a timely manner.



  • Plan and control a project schedule.

  • Work with team members to develop work breakdown structure for the Project plan.

  • Coordinate inputs from client into a single, unified project plan.

  • Work with team members to develop explicit completion criteria for each task in the plan.

  • Coordinate and ensure updates and input are provided by the project team members, for related acquisition documents in a timely manner.

  • Monitor and evaluate the work progress relative to the schedule, identifying any critical path tasks which may be in jeopardy.



  • Control and forecast costs.

  • Ensure project resources are appropriately utilized.

  • Assist client to manage, maintain and update the project budget, including the projected budget vs. actual budget, and information relative to any variances.



  • Lead without formal lines of authority.

  • Lead a cross-functional project team comprised of technical and procurement staff from client and other Contractors.

  • Manage daily work activities.

  • Create other documents, reports, and memoranda on an as-needed basis to track unusual or special issues that impact project success. Such issues include, but are not limited to time, scope, quality, risk, and vendor management.

  • Participate in the department’s external relations efforts, informational presentations, stakeholder meetings and public program advocacy.

  • Communicate effectively and efficiently in a politically sensitive environment with multiple stakeholders, both internal and external to client.

  • Ensure project quality standards are met.

  • Lead and manage project internal meetings.


The assigned project manager will be responsible for managing and delivering the typical aritifacts developed over the course of a technology project, including the following:
A Project Plan that captures planning for including tasks, resources, organisation, time-scales, and dependencies necessary to complete the project and that enables the progress of a project to be monitored consistently.
A Risk Register that tracks project risks, their current status and resolutin
Issue Tracking and change tracking lists
Test Plan: A test plan identifying overall scope, approach, resources, schedule and risks of the testing tasks over the entire project life
A Configuration Management Plan that defines and documents the configuration management procedures, processes, and activities used to control and manage the development and modifications of products supporting the project.
A Deployment Plan that defines the scope, approach and execution planned for the deployment of the project deliverables. The plan includes, where relevant, information about system support, issue tracking, escalation processes, roles and responsibilities before, during, and after deployment. 


PMP certification and prior experience leading large Software as a Service (SaaS) Deployments are is desirable, but not required.

Location: Olympia, WA
Duration: 24 Months
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