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Administrative Staff Assistant

Location: Seattle, WA
Job # 4758125
 
Provide administrative support and performing secretarial duties for an division director. They will have delegated authority to handle a variety of daily administrative duties for the division director, maintain knowledge of division projects and keep the division director apprised of current and potential issues and problems.
 
Additional duties will include the following:
Will maintain the confidentiality of sensitive and potentially controversial communications. Review all incoming mail, correspondence and informative e-mail for the division director. Ensure proper action is taken and timely responses to the appropriate personnel. Perform special projects as requested. Gather, organize and prepare data for reports. Present information in convenient form to aid the director in accomplishing work or making decisions. Manage and coordinate the director's schedule, schedule meetings, set appointments, resolve conflicts and work with internal and external contacts. Prepare, draft, compose and proofread documents such as: Contracts, contract amendments, ordinances, motions, memos and/or other correspondence to ensure that these documents follow the appropriate criteria/specifications. Perform other duties as assigned.
 
 
Knowledge of general office principles and practices
Oral and written communications skills
Customer service skills  in person and via telephone (discretion, patience, etiquette, professionalism)
Intermediate skill level in Word and Excel
Attention to Detail
Analytical skills
Skill in following oral and written instructions
Skill in maintaining confidentiality on sensitive matters
Skill in following through on assignments as directed
Initiative and accountability skills for work product or service
Location: Seattle
Duration: 5-6 months
Rate: $25.40
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