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Administrative Specialist II

Location: Seattle, wa
Job # 5135475
Primary Duties:
Will take meeting minutes in budget planning groups as well as create a summary of the meeting. Individual will be typing on a laptop as the meeting is taking place. Must be able to track multiple conversations during the meeting and be a fast typist. Will also summarize meetings. Meetings can include anywhere from 3 to 20 staff members.  Meetings happen regularly during the day. Must work well under pressure.

Examples of Duties (May vary by position)
1. Provide specialized and/or technical program-specific information that requires limited interpretation of established policies, procedures and other relevant sources to internal and/or external customers over the telephone, in writing and/or in person. Some employees may have to deal with sensitive and/or potentially volatile situations.
2. Establish, maintain, code, modify, track and/or retrieve information and compile data that may require information searches through files, contracts, records, microfilm, blueprints, maps or computer files, including spreadsheets and/or customized database applications and enter, obtain and/or verify information and make sure the appropriate disposition of evidence and/or exhibits follow established, clearly defined methods and guidelines.
3. Interview internal and/or external customers to establish program-specific documentation and/or identify services needed.
4. Perform light to moderate numerical calculations involving accounts payable, accounts receivable, cashiering, reconciling accounts, monitoring expenditures, preparing budgets, payroll and/or other applications.
5. Maintain, inventory, order, collect and distribute supplies and/or equipment.
6. Compose, draft, type and/or word process, proofread and edit documents, contracts and/or correspondence to ensure these conform to the appropriate use of the English language and established procedures; may require machine transcription.
7. Process mail by attaching related correspondence or information before forwarding, responding to mail when appropriate, respond to mail that can be handled personally, identify priority and/or time-sensitive matters and maintain security and confidentiality.
8. May be assigned the orientation and/or training of co-workers.
9. May modify and update desk procedures that relate to assigned work.
10. May attend and take minutes at meetings.
11. May schedule meetings and maintain calendars for supervisor and/or organizational unit/program.
12. Perform other duties as assigned.
Knowledge/Skills (May vary by position)
Knowledge of general office principles and practices
Knowledge of software applications relative to the position assignment
Knowledge of appropriate physical standards for computer work, including appropriate seating and arm and/or wrist positioning
Knowledge of basic accounting and mathematics
Knowledge of conflict resolution techniques
Knowledge of proper English grammar, usage and spelling
Knowledge of action tracking on specific work assignments or other items related to work position
Knowledge of the operation of standard office equipment that may include typewriter, personal computer, mainframe terminal, copier, fax machines and multi-line telephone
Keyboarding skills (speed required may vary according to position assignment)
Analytical skills
Problem-solving skills
Oral and written communications skills
Organizational skills
Customer service skills  in person and via telephone (discretion, patience, etiquette, professionalism)
Interpersonal and human relations skills
Skill in following oral and written instructions
Skill in prioritizing work load and adapting to changes in work load demands
Skill in providing training
Skill in maintaining confidentiality on sensitive matters
Skill in following through on assignments as directed
Initiative and accountability skills for work product or service
Skill in conducting research on a specific work assignment
Skill in providing direction regarding work assignments
Transcription and dictation skills
Intermediate to Advanced MS Office Skills
Looking for someone with 65- 75+ WPM

Journalism or writing background helpful.
Location: Seattle
Duration: 30 days
Rate: $19.96 per hour
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