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Legal Administrative Specialist II (Scanning/Filing)- Seattle

Location: Seattle, wa
Job # 5563904
The focus of the assignment will be 75% scanning and 25% assigning the scanned documents to cases in Legal Files.

Examples of Duties
  1. Provide specialized and/or technical program-specific information that requires limited interpretation of established policies, procedures and other relevant sources to internal and/or external customers over the telephone, in writing and/or in person. Some incumbents may have to deal with sensitive and/or potentially volatile situations.
  2. Establish, maintain, code, modify, track and/or retrieve information and compile data, which may require information searches through legal files, contracts, records, microfilm or computer files including customized database applications; enter, obtain and/or verify information obtained from legal documents, following established, clearly defined methods and court rules.
  3. Interview internal and/or external customers, clients and other legal staff to establish program-specific documentation and/or identify services needed.
  4. Perform light to moderate numerical calculations.
  5. Maintain, inventory, order, collect and distribute supplies and/or equipment.
  6. Compose, draft, type and/or word process, proofread and edit legal documents, contracts, and/or correspondence, ensuring correct English and conformity with established procedures.
  7. Accurately process mail or legal documents/legal files in a timely manner to meet court mandated deadlines; select mail to handle personally where the response requires specialized knowledge of the assigned function; identify priority and/or time-sensitive matters; and maintain security and confidentiality.
  8. May modify and update desk procedures that relate to assigned work.
  9. May schedule meetings and maintain calendars for supervisor and/or organizational unit/program.
  10. Maintain, prepare and process documents, which involves a knowledge of legal and regulatory requirements for proper format and content of documents and records.
Demonstrated customer service skills and the ability to work cooperatively with discretion, patience, professionalism, courtesy and tact with all levels of staff, private sector officials, elected officials and the public
Knowledge of general office principles and practices
Knowledge of legal procedures and court rules
Knowledge of software applications relative to the position assignment
Knowledge of basic mathematics
Knowledge of conflict resolution techniques
Knowledge of action tracking on specific work assignments or other items related to work position
Knowledge of the operation of standard office equipment that may include typewriters, personal computers, mainframe terminals, copiers, fax machines and multi-line telephones
Keyboarding skills (speed required may vary according to position assignment)
Knowledge of time constraints, meeting deadlines; working under pressure; attention to detail
Analytical and problem solving skills
Ability to effectively communicate via phone, email and in person.
Interpersonal and human relations skills
Organizational skills
Skill in interacting with individuals from diverse background including victims, witnesses, clients and other court personnel
Skill in following oral and written instructions
Skill in prioritizing work load and adapting to changes in work load demand
Training skills
Skill in maintaining confidentiality on sensitive matters
Skill in following through on assignments as directed
Initiative and accountability skills for work product or service
Skill in conducting research on a specific work assignment
Desired- Spanish fluency (not required)
Location: Seattle
Rate: $
19.96 per hour
Duration: 7 weeks
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