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Receptionist Legal Administrative Specialist I Seattle

Location: Seattle, wa
Job # 5634083
Examples of Duties
1. Perform reception work and provide information derived from established policies, procedures and other relevant sources to internal and/or external customers, maintaining security and confidentiality.
2. Answer telephones; screen calls; respond to inquiries and/or refer callers to appropriate agencies or departments/divisions. Some incumbents may have to deal with sensitive and/or potentially volatile situations.
3. Open, date stamp, sort and distribute incoming mail and process outgoing mail.
4. Receive, label, log, file and retrieve data, court cases and court documents.
5. Inventory, order, collect and distribute supplies and/or equipment.
6. Type and/or word process basic documents.
7. Photocopy various legal documents and ensure proper distribution of documents.
8. Schedule meetings and reserve conference rooms; schedule appointments and maintain calendars for supervisor and/or clients.
9. Proofread and verify own work.
10. Assist or orient co-workers, as assigned.
11. Identify priority and time-sensitive materials.
12. May be assigned to related special projects of similar scope.
Knowledge/Skills (May vary by position)
Knowledge of general office principles and practices
Knowledge of the operation of standard office equipment that may include typewriters, personal computers, mainframe terminals, copiers, fax machines and multi-line telephones
Knowledge of software applications related to the position assignment
Knowledge of appropriate physical standards for computer work, including appropriate seating and arm and/or wrist positioning
Knowledge of basic accounting and mathematics
Knowledge of conflict resolution techniques
Knowledge of proper English grammar, usage and spelling
Knowledge of time constraints, deadlines, working under pressure, attention to detail
Keyboarding skills (speed required may vary according to position assignment)
Word processing skills (requirement varies according to position assignment)
Oral and written communications skills
Interpersonal and human relations skills
Organizational skills
Problem solving skills
Customer service skills in person and via telephone (discretion, patience, etiquette, professionalism)
Skill in following oral and written instructions
Skill in prioritizing work load and adapting to changes in work load demand
Skill in providing limited training
Skill in maintaining confidentiality of sensitive matters
Skill in following through on assignments as directed
Initiative and accountability skills for work product or service

Location: Seattle
Rate: $
18.98 per hour
Duration: 2-4  weeks
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