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Administrative Specialist III

Location: Seattle, Wa
Job # 7915600
JOB DUTIES:
 Support supervisory staff with daily administrative tasks, special projects, record keeping, scheduling employee activities, and information dissemination.
 Compose, draft, format, proofread, edit and distribute a variety of documents such as correspondence, agendas, schedules, reports, inventory records, and policies and procedures.
 Create and maintain a variety of documents, spreadsheets, databases and reports for specialized information.
 Generate, process, and track a variety of administrative forms such as timecards, grievances, job injury claims, and leave requests.
 Perform payroll and timekeeper functions, ensuring timely and accurate payroll processing; track and resolve payroll and timekeeping issues.
 Complete personnel related documents such as position requisitions, personnel changes and special duty request forms for submittal to Transit Human Resources.
 Provide administrative and clerical support duties such as office management, purchasing, and reception desk coverage.
 Develop, implement and maintain filing systems.
 Open and distribute mail.
 Answer phones and respond to inquiries from callers and visitors.
 Schedule and/or organize appointments and meetings as needed.
 Arrange for office equipment rental, repair and maintenance.
 Maintain office inventory and order office supplies as needed.
 Perform other office related duties as required.
EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
 Three years of increasingly responsible administrative support experience; including two years of independent administrative responsibility for a workgroup.
 Knowledge of and the demonstrated ability to apply the principles of good office management.
 Demonstrated ability to problem solve and improve administrative processes with little guidance or direction.
 Demonstrated ability to work independently and apply good judgment, professionalism, confidentiality, and initiative.
 Demonstrated ability to apply excellent customer service skills.
 Strong oral and written communication skills.
 Ability to produce accurate, detailed work products under tight deadlines.
 Skill in maintaining data integrity and accuracy.
 Ability to multi-task with frequent interruptions.
 Demonstrated punctuality, dependability, and excellent attendance record.
 Ability to organize, prioritize and manage a high volume of work.
 Ability to compose, proofread, and edit written materials according to the principles of good business writing to include skill in proofing and formatting documents, charts, graphs, and tables.
 Demonstrated ability to establish and maintain good working relationships with co-workers, management, other departments, and the general public.
 Ability to work on a team with a diverse group of employees.
 Superior skill in Microsoft Word, Excel, 10-Key, Outlook, and PowerPoint.
 Knowledge of payroll processing operations and associated legal requirements.
 Ability to learn software applications, including payroll and timekeeping software.
 Effective conflict resolution and problem solving skills.
DESIRABLE QUALIFICATIONS

 Experience with Oracle financial and procurement software or equivalent
 Experience with PeopleSoft payroll and Employee Time Tracking System (ETTS) timekeeping software or equivalent

Duration: 3-6 months
Pay:  $21.94 per hour
Location: Seattle
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