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Accounts Payable AP

Location: Seattle, WA
Job # 8039815

Your Primary Responsibilities would include:
  • Process incoming mail, open, date stamp, sort and distribute. Organize daily batches, prepare and apply labels and file. Process accurate and prompt payment to vendors in a high volume and fast paced work environment. Receive invoices via interface, review necessary documentation to determine the validity of the payment in accordance with federal, state and local mandates. Interpret established policies, procedures and guidelines for payment to internal and external customers.
  • Ensure correspondence and warrant mailings are conducted in a professional, timely manner and in compliance with IRS regulations.
  • Ensure returned payments and vendor refunds are reviewed and researched with the appropriate funding partner and processed in a timely manner.
  • Review, research, and resolve issues regarding CSV and Excel voucher submissions.
  • Respond to funding partners request for research of outstanding payments, affidavits and cancellations.
  • Communicate effectively with vendors and internal customers to identify and correct errors and problems that may delay vendor payment.
  • Organize, oversee, track, and maintain interface files with a high degree of accuracy.
  • Special Projects or Assignments as they related to Accounts Payable & Procurement processing as needed.

Competitive Candidates will have:
  • Recent experience in professional Accounts Payable, including matching invoices, purchase orders, receipts and processing invoice payment requests via CSV interface files
  • Recent experience providing excellent customer service, including analyzing, researching, and solving customer issues while maintaining positive customer relationships
  • Experience analyzing data and identifying problems, including experience identifying potential issues with warrants and invoices
  • Experience processing invoices in an integrated accounting financial software and reporting system
  • Intermediate level of proficiency using Microsoft Excel and Outlook
  • Demonstrated knowledge of generally accepted accounting practices and procedures as it relates to accounts payable
  • Demonstrated ability to enter and review numerical data entry with speed and accuracy
  • Any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work.

We’d Love it if you had:
  • Education or training in bookkeeping, general accounting or business administration
  • Ability to recognize federal taxes, and experience calculating state and local taxes, and sales and use tax
  • Demonstrated experience using Oracle 12 or 11i accounts payable modules
  • Exposure to Lean principles and analysis
  • Experience performing accounts payable duties in a governmental agency

Location: Seattle
Duration:3-6 months
Pay rate: $20.43
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