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Assistant Accountant

Location: Seattle, WA
Job # 8049427
Your Primary Responsibilities would include:
  • Construction Payment processing
  • Progress payment processing
  • Reconcile deposits to General Ledger and Bank Statements
  • Follow-up on Liens
  • Reconcile Travel Advances
  • Review and handle emails in a timely manner
  • Backup Agency Interface and Special District desks as needed.
  • Backup Lead for Warrant pick-up and distribution.
  • Backup Fiscal Invoice Processing Specialists as needed.
  • Identify and resolve invoices that have issues that delay processing, such as incorrect tax rate, freight discrepancies, missing purchase order numbers, etc. Also, review supplier statements for open items to ensure outstanding invoices are paid.
  • Verify with King County departments, whether or not a payment should be reissued
  • Follow-up with payee to see if address correction is needed
  • Prepare and mail letters or affidavit forms to payee requesting check to be reissued
  • Log and track letters, inquiries or calls regarding payment
  • Participate in Finance Business Service Division activities and meetings as scheduled
  • Research and follow-up on the following items:
    • Returned warrants and provide resolution
    • Resolve any use tax research and corrections, if needed.
    • Supplier refund check research, processing and application to AP invoices, and cash receipt for incoming checks.
    • Credit Memos
  • Verification of Federal tax id numbers related to supplier site setups
  • Supplier refund checks research, processing, and application to AP invoices
  • Provide Internal and external customer service
Backup duties as needed:
  • Accounts Payable invoice batch validation
  • Process warrants daily for invoices due according to terms and pay groups in Oracle
  • Process warrants daily for individual interface batches, travel advances, pickups, attachments
  • Mechanically stuff warrants for mailing on request
  • Travel and Expense (T&E) report processing for all County departments
  • Petty Cash and Imprest Fund processing per fund assignment by FMS
  • Adjust/reject expense items as necessary
  • Import iExpense batches to AP for payment
  • Review iExpense batches for updates, corrections, pay site changes, application of refunds and interest

Competitive Candidates will have:
  • Recent experience in professional Accounts Payable, including matching invoices, purchase orders, receipts and processing invoice payment requests via CSV interface files
  • Recent experience providing excellent customer service, including analyzing, researching, and solving customer issues while maintaining positive customer relationships
  • Experience in reconciling general ledger and bank accounts. Also, experience analyzing data and identifying problems, including experience identifying potential issues with warrants and invoices
  • Experience processing invoices in an integrated accounting financial software and reporting system
  • Intermediate level of proficiency using Microsoft Excel and Outlook
  • Demonstrated knowledge of generally accepted accounting practices and procedures as it relates to accounts payable
  • Demonstrated ability to enter and review numerical data entry with speed and accuracy
  • Any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work.

We’d Love it if you had:
  • Education or training in bookkeeping, general accounting or business administration
  • Ability to recognize federal taxes, and experience calculating state and local taxes, and sales and use tax
  • Demonstrated experience using Oracle 12 or 11i accounts payable modules
  • Exposure to Lean principles and analysis
  • Experience performing accounts payable duties in a governmental agency
Duration: 3-6 Months
Location: Seattle
Pay rate:$24.70
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