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Legal Administrative/Receptionist Specialist I

Location: Kent, WA
Job # 9154676
Legal Administrative Specialist I
 
Typical duties include: 
  • Provide daily receptionist coverage answering phones and referring callers to the appropriate resources, greeting visitors and clients
  • Process and route in-house and inter-office mail, electronic facsimiles, deliveries and shipments. Identify priority and time-sensitive materials
  • Receive, label, log, file and retrieve data, court cases and court documents
  • Consistently handle and maintain confidential information acquired during the course of all case work, following division guidelines
  • Perform administrative support tasks, such as word processing, copying, faxing, filing, data entry, mail distribution, file folder creation and file room maintenance
  • Maintain office voicemail
  • Follow conflict procedures
  • Provide coverage for other Legal Administrative Specialists
  • Close case files and file or e-file Notices of Appearances
  • Conduct daily court runs
  • Deliver mail and other documents to offices in the downtown Seattle corridor
  • Other duties as assigned by supervisor
Knowledge/Skills and Abilities
  1. Knowledge of general office procedures, equipment and administration. Familiarity with legal office administration and criminal justice system preferred.
  2. Ability to perform general math computations.
  3. Demonstrated skills with Microsoft Office products (Excel, Word, and Outlook) document management and internet search engines.
  4. Ability to effectively present information to attorneys, co-workers and clients.
  5. Initiative and accountability skills for work product or service; must be dependable, and willing to assist co-workers as needed.
  6. Excellent customer service skills including skill in communicating with people of diverse backgrounds and skill in dealing with difficult people.
  7. Ability to work with diverse groups of individuals in a tactful, diplomatic, patient and professional manner, including individuals who may be angry and/or difficult either in person and via telephone.
  1. Demonstrated ability to maintain confidentiality and professionalism handling sensitive matters.
  2. Ability to prioritize workload, work under pressure with tight timelines and changing priorities, and simultaneously work on multiple assignments.
  3. Ability to lift/move up to 20 pounds
  4. Fluency in a foreign language a plus. Spanish
  5. A valid Washington State driver's license or the ability to travel throughout King County in a timely manner.
Location: Downtown Seattle
Duration: 10 weeks
Pay:  $18.98 per hour
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