Contract administration for the division. Serve as the liaison with Contracts, Procurement and Real Estate Services (CPRES). This includes coordinating with program staff to establish exhibits and other required document; reviewing the contract for completeness and logic; setting up contracts in the online system, monitoring and reporting on the progress and maintaining files; respond to contract inquiries from program staff.
Support division staff with inquiries regarding payables, receivables, contracting, and invoicing. This includes detailed review of invoices, routing to program staff for approval, enter invoices into procurement system for payment, and troubleshooting any problems with payments.
Ensure timely and accurate entry into Agiloft, iProcurement, and iExpense while serving as the subject matter expert for these systems. Review, track, and achieve documentation necessary for audits in accordance with the retention schedule.
Create and maintain financial policy compliance tracking tools, monitoring systems, and reporting procedures and processes. Ensure that programs understand and use internal controls when engaging in grant procurement or planning.
Support programs in submitting progress reports, financial status reports and invoices to grant funders. Collaborate on contractor monitoring planning and maintain documentation of all monitoring activities. Provide technical assistance to contractors to ensure timely and accurate invoicing and financial tracking. Monitor and report on contractor payments.
Make correcting accounting entries as necessary and complete all assigned fiscal year-close contract accrual and fiscal adjustments.
Supervise front desk operations
Other duties as assigned i.e. gift card custodian, front desk coverage, HR liaison back up.
Location: Downtown Seattle
Duration: 3 months
Pay: $30.75 per hour