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Administrative Specialist I

Seattle, WA
The Primary Job Duties:

  *   Maintain Payroll files for the department, organizing and managing a high volume of documents daily; Manage documents by type, sorting into alphabetical and chronological order, and filing on a daily basis
  *   Prepare files for archiving (organize and box), create and maintain document lists of archived records; Arrange for, and oversee transfer of records to archives
  *   Maintain security and confidentiality of all documents and communications
  *   Track and retrieve information, files and/or data as requested
  *   Receive incoming mail, record locations and disburse to work groups
  *   Scan miscellaneous documents/files
  *   Provide back up for Directors Office phones
  *   Pick up and drop off  documents at various county locations
  *   Responsible for miscellaneous research projects, and performing other duties as assigned to support the Finance Section

Experience, Qualifications, Knowledge, Skills:

Any combination of experience and education which provides the applicant with the skills, knowledge and abilities to perform the work outlined above. Additional requirements include:

  *   Excellent organizational skills
  *   Detail oriented with great attention to quality and accuracy
  *   The ability to work on repetitive tasks, while maintaining speed and accuracy
  *   Experience exercising good judgment; the ability to recognize sensitive or confidential matters and maintain confidentiality at all times
  *   Demonstrated skill in following oral and written instructions, and following through on assignments as directed
  *   Strong customer service skills in person, via email and telephone (tact, discretion, courtesy and professionalism)

  *   Excellent oral and written communication skills
  *   Demonstrated ability to work successfully both independently, and as part of a team
  *   Possess a positive outlook, with an eagerness to learn, take initiative, and think creatively
  *   Demonstrated ability to maintain regular, reliable, and timely attendance.
  *   Proficient in Windows environment, including Word, Excel and Outlook
  *   Ability to lift and move boxes weighing up to 30 pounds

Duration: 2 to 4 months
Pay: $20.38 per hour
40 hours per week
8 AM to 4:30 PM,

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