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Administrative Specialist I
Seattle, WAThe Primary Job Duties:
* Maintain Payroll files for the department, organizing and managing a high volume of documents daily; Manage documents by type, sorting into alphabetical and chronological order, and filing on a daily basis
* Prepare files for archiving (organize and box), create and maintain document lists of archived records; Arrange for, and oversee transfer of records to archives
* Maintain security and confidentiality of all documents and communications
* Track and retrieve information, files and/or data as requested
* Receive incoming mail, record locations and disburse to work groups
* Scan miscellaneous documents/files
* Provide back up for Directors Office phones
* Pick up and drop off documents at various county locations
* Responsible for miscellaneous research projects, and performing other duties as assigned to support the Finance Section
Experience, Qualifications, Knowledge, Skills:
Any combination of experience and education which provides the applicant with the skills, knowledge and abilities to perform the work outlined above. Additional requirements include:
* Excellent organizational skills
* Detail oriented with great attention to quality and accuracy
* The ability to work on repetitive tasks, while maintaining speed and accuracy
* Experience exercising good judgment; the ability to recognize sensitive or confidential matters and maintain confidentiality at all times
* Demonstrated skill in following oral and written instructions, and following through on assignments as directed
* Strong customer service skills in person, via email and telephone (tact, discretion, courtesy and professionalism)
* Excellent oral and written communication skills
* Demonstrated ability to work successfully both independently, and as part of a team
* Possess a positive outlook, with an eagerness to learn, take initiative, and think creatively
* Demonstrated ability to maintain regular, reliable, and timely attendance.
* Proficient in Windows environment, including Word, Excel and Outlook
* Ability to lift and move boxes weighing up to 30 pounds
Location:Downtown
Duration: 2 to 4 months
Pay: $20.38 per hour
40 hours per week
8 AM to 4:30 PM,
* Maintain Payroll files for the department, organizing and managing a high volume of documents daily; Manage documents by type, sorting into alphabetical and chronological order, and filing on a daily basis
* Prepare files for archiving (organize and box), create and maintain document lists of archived records; Arrange for, and oversee transfer of records to archives
* Maintain security and confidentiality of all documents and communications
* Track and retrieve information, files and/or data as requested
* Receive incoming mail, record locations and disburse to work groups
* Scan miscellaneous documents/files
* Provide back up for Directors Office phones
* Pick up and drop off documents at various county locations
* Responsible for miscellaneous research projects, and performing other duties as assigned to support the Finance Section
Experience, Qualifications, Knowledge, Skills:
Any combination of experience and education which provides the applicant with the skills, knowledge and abilities to perform the work outlined above. Additional requirements include:
* Excellent organizational skills
* Detail oriented with great attention to quality and accuracy
* The ability to work on repetitive tasks, while maintaining speed and accuracy
* Experience exercising good judgment; the ability to recognize sensitive or confidential matters and maintain confidentiality at all times
* Demonstrated skill in following oral and written instructions, and following through on assignments as directed
* Strong customer service skills in person, via email and telephone (tact, discretion, courtesy and professionalism)
* Excellent oral and written communication skills
* Demonstrated ability to work successfully both independently, and as part of a team
* Possess a positive outlook, with an eagerness to learn, take initiative, and think creatively
* Demonstrated ability to maintain regular, reliable, and timely attendance.
* Proficient in Windows environment, including Word, Excel and Outlook
* Ability to lift and move boxes weighing up to 30 pounds
Location:Downtown
Duration: 2 to 4 months
Pay: $20.38 per hour
40 hours per week
8 AM to 4:30 PM,