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Administrative Specialist III

Seattle, Wa
Summary:
Administrative support for Senior Manager. We are looking for someone with strong calendaring experience, great organizational skills, intermediate Microsoft Office experience.


Job Duties:
 Support supervisory staff with daily administrative tasks, special projects, record keeping, scheduling employee activities, and information dissemination.
 Compose, draft, format, proofread, edit and distribute a variety of documents such as correspondence, agendas, schedules, reports, inventory records, and policies and procedures.

  *   Maintain manager’s calendar, schedule and coordinate meetings and room resources.
  *   Attend meetings as needed, document project progress and take minutes.
  *   Draft and proofread memos and documents for manager approval. Track and forward to executive for approval.
  *   Support staff with requests, orders, etc.

EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
 Three years of increasingly responsible administrative support experience; including two years of independent administrative responsibility for a workgroup.
 Knowledge of and the demonstrated ability to apply the principles of good office management.
 Demonstrated ability to problem solve and improve administrative processes with little guidance or direction.
 Demonstrated ability to work independently and apply good judgment, professionalism, confidentiality, and initiative.
 Demonstrated ability to apply excellent customer service skills.
 Strong oral and written communication skills.
 Ability to produce accurate, detailed work products under tight deadlines.
 Skill in maintaining data integrity and accuracy.
 Ability to multi-task with frequent interruptions.
 Demonstrated punctuality, dependability, and excellent attendance record.
 Ability to organize, prioritize and manage a high volume of work.
 Ability to compose, proofread, and edit written materials according to the principles of good business writing to include skill in proofing and formatting documents, charts, graphs, and tables.
 Demonstrated ability to establish and maintain good working relationships with co-workers, management, other departments, and the general public.
 Ability to work on a team with a diverse group of employees.
 Superior skill in Microsoft Word, Excel, 10-Key, Outlook, and PowerPoint.
 Knowledge of payroll processing operations and associated legal requirements.
 Ability to learn software applications, including payroll and timekeeping software.
 Effective conflict resolution and problem solving skills.

Duration: 1+ months
Pay:  $24.63 per hour
40 hours per week
Location: Downtown Seattle
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