Apply to Executive Administrative Assistant SEA_IN_MID

Role:  Executive Assistant

Key Responsibilities and Duties: 

• Manage daily schedules and coordinate complex calendars, balancing competing priorities and ensuring alignment with strategic and operational demands.
• Serve as a professional point of contact for inquiries directed to the Chief of Staff and Assistant CEO; screen, prioritize, and route communications appropriately.
• Prepare agendas and materials for meetings, ensuring principals are well-informed and prepared.
• Lead and/or support special projects to drive executive or organizational priorities.
• Ensure follow-up on the principals' priorities and action items resulting from meetings and other engagements.
• Support daily planning in collaboration with the Administrative Manager and executive leadership.
• Schedule and organize internal and external meetings, including agenda development, logistical coordination, technology, transportation, etc.
• Draft correspondence and presentations on behalf of supported executives.
• Coordinate official travel for the Chief of Staff and Assistant CEO, including itineraries, lodging, and transportation, including preparing and reconciling travel expenses in Concur in compliance with Sound Transit policies.
• Provide project or program support on cross-functional initiatives led by the Chief of Staff or Assistant CEO.
• Take and distribute meeting minutes for key executive team meetings when requested.
• Serve as backup to the CEO's Executive Assistant during absences, ensuring seamless continuity in managing the CEO's calendar, logistics, and correspondence as needed.
• Support Office of the CEO office operations such as office supply purchasing, payment of invoices, hardware and telecom support, etc as needed.
• Other duties as assigned.

Required Skills and Qualifications: 6 yrs of executive admin experience
Location: Downtown Seattle 
Duration: 1 -3 months
Pay: $33.83 per hour