50% word processing- draft documents for Board consideration
30% Calendaring- draft meeting agendas for manager to review,and assisting with Board and committe chairs and executive staff during meetings
20% assisting with press releases- post-meeting acitivities,ensure official records are maintained in compliance with state laws and regulations
Organize and produce documentation to support agency-wide project review meetings -requires ability to schedule and reschedule meetings, take notes at large meetings, support participants that generate meeting inputs by providing instructions and forms, answering questions and following up on late documents to produce well organized meeting materials package.
Sharepoint Administration;, Outlook scheduling; advanced Microsoft Word including creating templates; basic Excel; intermediate PowerPoint ;
Strengths: Strong organization skills; effective verbal and written communication; strong interpersonal skills; document formatting and editing; and note taking.
Experience: Strong document production experience using Microsoft Office products and Adobe Professional are critical. Coordinating organization-wide business processes with strengths in successfully negotiating meeting dates across multiple executive schedules and obtaining late deliverables.
Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports. Establishing and maintaining effective working relationships with other department staff, management, and vendors. Demonstrating a positive customer service orientation with both internal and external clients. Providing administrative support and assistance in administering the project control functions for assigned project controls projects/functions.
Duration 12 weeks
Location : Downtown Seattle
Rate: $32.74 per hour